What is a receipt for?
It ends discussions like “I already paid”. It also lets the agency find out, in case of doubt, who collected what and when.
Useful details
- The agency’s name and contact details.
- A unique receipt number.
- The payment date.
- The subscriber’s name and zone.
- The period paid (for example “January and February”).
- The amount, in FCFA, in figures.
- The payment method: cash or Mobile Money (with the transaction reference).
- The name of the person who collected the payment.
- The balance still due, if any, or the mention “balance: 0”.
A template to adapt
AGENCY [name] — Receipt no. [number] — Date: [dd/mm/yyyy] Subscriber: [name] — Zone: [zone] Period paid: [month] Amount received: [amount] FCFA — Payment: [cash / Mobile Money, reference] Collected by: [name] — Balance due: [amount or 0]
Receipt or full-payment slip: what is the difference?
In everyday use, a receipt confirms a payment received, and a full-payment slip records that a period is entirely settled. In a small agency, one document that states the period and the balance does both jobs. For your accounting and tax obligations, ask your accountant.
Print or send?
- On a ticket, 58 or 80 mm, for counter collections or in the field with a small printer.
- On A4, for a more formal document or an account statement.
- By WhatsApp, when the subscriber prefers to keep a record on their phone. Not every subscriber has WhatsApp: printing remains useful.
Mistakes to avoid
- Receipt numbers that repeat or skip.
- A receipt with no period: nobody knows what was paid.
- Handwritten receipts that are never entered in the register.